CDCSB Administrative Assistant Job Posting

The Community Development Corporation of South Berkshire (CDCSB) seeks an enthusiastic, highly motivated, and experienced Administrative Assistant. The position is part time, up to 25 hours a week with a flexible schedule. The position requires 5-10 hours a week from our office which is located in Great Barrington and the remaining hours are remote.

The CDCSB is a community based, non-profit organization formed in 1988 whose mission is to provide affordable housing and economic development opportunities for low- and moderate-income people in the southern Berkshire region.

The position requires a highly motivated individual with keen attention to detail. We are looking for someone who is organized, results-focused, and can manage multiple projects simultaneously. We work in a deadline-driven environment and are looking for someone who can work independently and as a team member. Position reports to the Manager of Operations and Finance. Part-time with opportunity to transition to full-time with generous benefits.

Responsibilities:
● Provide support for the CDCSB’s Small Business Technical Assistance Program.
● Carrying out clerical duties such as, recording minutes, responding to emails, and preparing documents.
● Maintain office equipment and cleanliness of office space and order supplies.
● Retrieve and return phone messages.
● Sort mail and prepare letters and documents for mailing.
● Assist in arranging board meetings, board emailings and information flow.
● Coordinate meetings and events on Zoom and in-person (following COVID safety protocols).
● Support fundraising and communication goals by maintaining donor database (LGL), entering gifts and updating records in the database, and generating acknowledgement letters.
● Develop and maintain organizational systems to help CDCSB sustain smooth, efficient operations; file important documents (both hard-copy and digital) and oversee clerical operations so that records are organized, complete, accessible, and secure.
● Support Manager of Operations and Finance with meeting management and outside communications.
● Assist with mailings and special events, working closely with other staff.
● Other general office duties as assigned.

Qualifications:
● Bachelor’s Degree preferred but not required; at least 3 years experience in office environment required.
● Advanced proficiency in Microsoft Office and Google Suite required; Database experience preferred.
● Strong organizational and administrative skills.
● Ability to communicate with clarity and sensitivity to context in emails, on phone calls, in records, and in meetings.
● Ability to meet deadlines, establish priorities, follow through on projects, and succeed in a fast-moving environment while keeping your composure and positive attitude.
● Ability to solve practical problems, exercise curiosity, and ask questions to deepen understanding.
● Proven reliability and dependability, sound judgment, and discretion in sensitive matters and confidential information.
● Openness to receiving feedback on your work and to using that feedback to improve your performance.
● Nonprofit experience is a plus.

Compensation:
Dependent on experience. Excellent benefits, including retirement plan and employer match, family leave, vacation and personal days, and paid professional development opportunities.

How to Apply:
Please send resume and cover letter to Emmalyn@cdcsb.org with “Administrative Assistant” in the subject line. In your cover letter, please explain why you are interested in this position and how your qualifications relate to this position as described in the posting. Cover letters will be read as writing samples; applications without one will not be considered. All inquiries and materials will be confidential. The Community Development Corporation of South Berkshire is an equal opportunity employer.

Applications will be reviewed on a rolling basis until the position is filled.